Field Distribution Officer

Job Title:

Field Distribution Officer

Reports to:

Project Manager

Duty station

Boyo Division, with frequent travels to the field

Duration

8 months

Main objective

1. External representation and coordination

- Represent Intersos to local coordination bodies linked to the project (distribution committee, local and traditional administrative authorities and humanitarian actors in the area)

- Ensure external coordination relating to the activities of the whole project, in particular with the office and PAM agents

- Ensure regular and active presence in sectoral, ad hoc and general humanitarian coordination forums. Guarantee the quality of shared information, under the control of the Project Manager

- Maintain good relationships with all project stakeholders.

2. Supervision and monitoring

- In connection with the Project Manager, ensure the implementation of the project

- Set up and follow up on project monitoring and continuous evaluation activities

- Ensure the proper use of validated technical tools and, if the context requires, suggest their modification or the implementation of new tools

- Ensure good coordination between the food distribution activity teams

- Guarantee an optimum level of technical quality during the implementation of activities

- In coordination with logistics and administrative services, ensure compliance with valid procedures

- Plan and monitor the budget and expenses and answer for their monthly justification at the landlord

- Guarantee the follow-up and the respect of the procedures and security provisions by the whole team under their responsibility

- Ensure operational coordination with donor field teams and report to national coordination in a timely manner on large-scale requests and their processing

3. Human resources management

- Supervise and evaluate the food distribution and cash transfer teams

- Identify needs, train and, in connection with the Project Manager, develop the technical skills necessary for the program team for the proper execution of the project

- Propose necessary and relevant adaptations to the organization chart

4. Data management

- In collaboration with the M&E officer, ensure the compilation of project implementation data.

- Check the quality of input, processing of project data and organize and present it during the relevant proceedings.

- Ensure the classification and secure archiving of data relating to the implementation of the project

5. Reporting

- Check the consistency and quality of the information provided by the teams and ensure its compilation and validation by the Project Manager

- Ensure daily reporting on distribution activities, in connection with the Project Manager.

- Prepare and submit monthly distribution reports to Project Manager

- Monitor inventory changes and report in real time to the lessor and the Project Manager

- Participate in donor reports and the preparation of new proposals.

- Provide regular situation reports (SitRep) (at least on a weekly basis) on project activities to the Project Manager

6. Analysis and strategy

- Analyze the weak and strong points of the project through team impact surveys and monitoring surveys

- Analyze the operational context, identify funding opportunities and the various risks for the project and the organization

7. Accountability

- In connection with the Accountability focal point, ensure that all the accountability tools are implemented at all stages of the project and ensure their optimal functioning

- Engage teams and actively report cases of fraud or abuse, including cases of EAS observed by teams or partners, in connection with the PSEA focal point.

- By keeping a register, ensure that the beneficiaries' opinions and suggestions on project activities are taken into account

Competences

• Masters degree in social sciences, management, agronomy and / or rural development
• Experience in a humanitarian context , preferably in an emergency context;

• Work experience in the cash transfer and food distribution approach at methodological and operational levels;
• Experience working and / or collaborating on a PAM project would be an asset
• Managerial experience of at least 1 year at a decision-making level for a project.
• Ability to work effectively under pressure, in a tense secure environment and with limited means;
• Good organizational skills and responsiveness;
• Ability to develop methodological and training tools;
• Strong analytical and proposal capacity;
• Good writing skills;
• Knowledge in analysis of the functioning of markets in rural and urban areas;
• Strong skills in team and project management;
• Strong communication and information skills.
• Excellent knowledge of Excel (data and list processing, direct mail, knowledge of basic formulas), Word (Narrative reporting) and Microsoft Outlook
• Critical mind
• Sense of priorities and responsibilities, strong organizational capacity
• Autonomous and sense of teamwork,
• Sincere motivation for humanitarian engagement
• Sense of diplomacy and negotiation

Languages

• Knowledge of pidgin English mandatory
• English: working language on the project
• Knowledge of local languages would be an asset

Special requirements

Female candidates are strongly encouraged.

Be from English-speaking regions

Have lived in these areas for the past 2 years