Job Advert: Project Accountant PKL (16305)
Plan International is an independent non-profit development and humanitarian organization that advances children's rights and equality for girls.
We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it is girls who are most affected.
Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.
We support children's rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.
We have been building powerful partnerships for children for over 75 years, and are now active in more than 70 countries.
Plan International Cameroon is currently advertising for the following position of Project Accountant for the PKL project- Bertoua.
Please note that this is a local contract.
Dimensions of Role:
- Business planning processes
- Accounting and treasury.
- Financial reporting and analysis.
- Manage Project information systems.
Typical Responsibilities - Key End Results of Position:
“What” is done and “why”, but not “actions” or “how”; include indicators for success
Business planning process
- Participates in the budgeting process and ensure that annual plans in Plan Software are consistent with the approved budgets.
- Participates in the development and modification of Project budget.
- Reviews Project outline and modifications before Grant Support Manager and Country Finance Manager's validation in order to ensure accuracy of expenses codes and budget availability as per the Project Implementation plan approved with donor/National Organization.
- Monitors project budget entries in Finance software and keeps records of budget modifications on file.
- Attends to Coordination meetings/seminars on Project grants and relevant information and active participation is given/made.
- Monitor actual Project expenditures against approved line items on a monthly basis; alert management on any irregularities.
- Assist in dissemination of Project grant related information to team members and partners every month.
Accounting and treasury :
- Ensure transactions for the Project are reviewed before the approval of the Program Unit Manager (PUM).
- Reviews requisitions and ensure they are in line with the budget.
- Provides assistance during audits for accurate, timely and organized audit activities.
Financial reporting and analysis:
- Tracks monthly project expenditure regularly and issues/problems identified are reported to Finance Coordinator and PUM and project Coordinator appropriately and on time.
- Analysis and reconciles project expenditures Vs budget accurately and on time.
- Prepare and submit donor financial reports on time as per the agreement with donors/s, in collaboration with the Grant Accountant, Finance Coordinator, Project Coordinator and CFM.
- Ensure that the Project Coordination Team is kept informed about the status of the grant lines by preparing a monthly report on the status of the grant.
- Investigate project variances and submit variance reports to Project Coordinator.
- Prepares a report on outstanding advances of partners and staff of the project and share with the Finance Coordinator.
- Follow up on Audit recommendations to ensure that they are fully implemented.
- Close out project accounts upon project completion.
Manages Project information systems:
- Works in collaboration with Grants Accountant to map Donor lines with Project Account lines in SAP.
- Reply to inquiries on Project grant-finance related issues promptly and correctly.
- Stores files and other information related to the project Grant in an organized manner and easily retrieved.
Dealing with Problems:
- Ability to draft clear and precise report in responding to grants queries
- A good understanding of donor requirements, Plan financial systems and grants management system for efficiency and compliance
- Ability to work independently with minimal supervision
- Must have very good interpersonal relationship with colleagues and supervisors.
Communications and Working Relationships:
- Working contacts inside and outside the organization; include the purpose and level (high, medium, low) of the contact (Please divide this into Internal and External)
Internal:
- Program Staff – Medium
- Project team members - High
- Country Finance Manager ( CFM) – High
- Grants Accountant – High
- Grants Support Manager – Low
- Finance Coordinator - High
- Country Accountant – High
- PUMs- Low
External:
- Partners (Medium)
High:
- High contact with the CFM, Project team members, Country Accountant and Grant Accountant, for overall grants financial management and support, and any other as the CFM and Project coordinator deem appropriate.
Medium:
- Program staff for specific project management issue
- Partners for liquidation management issues
Qualification and Experience:
- University degree in Accounting/Finance/Management
- At least 3 years' experience in a similar role.
- Fair knowledge of project management
- Good experience and knowledge of accounting and grant funds management regulations and procedures;
- Good experience and knowledge on internal financial controls and procedures.
- Good experience in project reporting requirements and knowledge of Plan's financial system and procedures.
Skills:
- Problem solving skills
- Good team player (ability to work in a team)
- Proficient in Microsoft applications especially excel
- Good communication skills both oral and written
- Ability to work under pressure and deliver to tight deadlines
- Self starter and innovative
Behaviours:
- Independent minded, objective and demonstrate a sense of integrity.
- Organized, methodic and meticulous
- Innovation and willingness to learn at a faster rate
- Remains calm and positive under pressure and in difficult situations
- Aware of impact on others and adjusting own behavior accordingly
- Tolerant of difference - cultural sensitivity in relation to its impact on HR
- Monthly feedback on time
- Monthly Reporting on time.
Physical Environment and Demands:
- The position holder will work in a typical office environment with some of his/her colleagues in same office environment and others on the field.
Level of Contact with Children:
- Low contact- the job responsibilities of this position does not require the post holder to have any one-to-one contact with children on a daily basis. There would be occasional contact with children and it is expected that children shall be protected at all times.
Next step:
To apply for this job, kindly click on “Apply “. Your application should include:
- A Covering letter
- A Comprehensive CV including details of two referees, one of whom should be your current or most recent supervisor
Location: Bertoua
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Closing date: 28/06/2017
Plan International Cameroon operates in an equal opportunity environment and actively encourages diversity. Only applications received in French or English will be treated and only shortlisted candidates will be contacted.
Plan International has a child protection and gender equality policies that are integral part of the recruitment process.
